Financials
Money you can account for, to the cent, a year later.
A trust ledger's only job is to still be true when someone asks. uptrack records every entry as balanced double-entry and never lets one be edited or deleted — not by a manager, not by us. Corrections are new entries, the way accounting has always worked.
That isn't a policy in a document. It's enforced by the database: an unbalanced entry is rejected, and an update to a posted line is refused.
Append-only, and not on the honour system.
Three database triggers do the work. One asserts every entry balances before it's allowed in. Two more refuse any update or delete on a posted entry or line. The application can't override them, because they don't live in the application.
Figures are set in a monospaced face at exact cents, negatives take parentheses rather than a colour, and zero is an em dash. Debits and credits are told apart by named columns — never by red and green, which is a coin-flip for the eight percent of men who can't tell them apart.
$184,320
Operating fund
$1.24M
Reserve fund
$979,990 in GICs
$68,180
Owner arrears
$12,650 over 90 days
$41,260
Net surplus
year to date
| Account | Debit | Credit |
|---|---|---|
| 1000 · Operating cash Unit 804 — common expense | 612.40 | — |
| 1200 · Owner receivable | — | 612.40 |
| Totals | 612.40 | 612.40 |
The typing does itself.
Bank accounts connect through Plaid, so transactions arrive on their own instead of being keyed off a statement PDF at month end. Map an account once; it stays mapped.
An invoice arrives as email and is read — vendor, amount, date, reference — and entered as a bill for your approval. An e-transfer notification is read the same way and applied against the right unit's account. You approve; nothing posts itself.
billing@northlineplumbing.invalid · attachment: INV-4471.pdf
Invoice 4471 — emergency call-out
The common element fee, derived rather than typed.
The fee is derived to balance the operating budget, then allocated to each unit by its proportional interest — the schedule from the declaration, not a spreadsheet somebody maintains by hand. Billbacks are added per unit on top, with their own HST treatment.
Change the budget and every unit's fee recalculates correctly — even the units whose interest is an awkward fraction. That's an afternoon of arithmetic and a class of error that simply stops existing.
Statements that answer the next question.
A period-aware operating statement with actual, budget, variance and prior-period columns — and every line drills to its register, then to the balanced transaction behind it. The board's question after the number is always "why", and it's one click.
Variance is coloured by whether the corporation is better or worse off, not by sign. An expense under budget is negative and good; colouring by sign paints a healthy corporation red. Every chart also has a table view, so no figure is trapped behind a hover.
Not built yet.
Three things people ask for that we haven't shipped: ACH payments, an owner payment portal, and budget forecasting. Owners can see exactly what they owe today and download the statement — they can't settle it in the app.
We'd rather list them here than let you discover them in month two.
Bring your worst reconciliation.
The month that took a week. We'll show you what it looks like here.