Automation
Not everything that saves you a day is AI.
Some of the worst hours in this job are pure clerical transfer: copying what you already know into a form somebody else designed, and keeping track, on your own, of everything that's coming due.
That work doesn't need a language model. It needs software that already holds the answer and knows the deadline. Where a model would add risk instead of removing work, we don't use one.
Your PIC, mostly filled before you open it.
The Periodic Information Certificate is a prescribed form, and every field on it is something uptrack already knows: the corporation's legal name, its address for service, the management provider, the directors and officers with their positions and terms. So it arrives filled.
And it stops there, deliberately. Insurance details, legal proceedings and the attestations you swear to are left blank for you — not guessed, not inferred, not carried over from last year in case it's still true. A prescribed filing is exactly where software should stop being clever.
Filled from your records
Left for you — judgement, not data
No model touches this form. Every filled field is a direct copy of a record you can open.
The paper trail, kept as you go.
Six kinds: security, rules, noise, hoarding, derelict vehicles, conduct. Each one becomes a numbered case, filed to the unit and owner it concerns, with a severity and a warning level. Every step is logged as it happens under what it actually was — a note, a notice sent, an inspection, a contact, an escalation — so the record keeps itself, instead of becoming a free-text log someone has to make sense of later.
It's there for the moment a decision gets questioned — by a board, an owner, or a tribunal, a year on. What matters then is what was done and when, and because the trail was kept as you went, the answer is already in the file. It protects the manager and the corporation, and it costs your office no extra work at the time.
Hoarding — egress obstructed
Unit 0812 · Cedar Ridge · A. Nowak
Case #
CC-0117
Topic
Hoarding
Status
In progress
Severity
High
Warning level
2
Reported
2 Jun 2026
Timeline
notice sent
Second written notice issued. Re-inspection set for 25 Jul.
11 Jul 2026, 2:14 p.m.
inspection
Partial clearance, egress still obstructed.
28 Jun 2026, 10:05 a.m.
escalation
Escalated to notice 2
28 Jun 2026, 10:04 a.m.
note
Opened after fire-safety inspection.
2 Jun 2026, 4:31 p.m.
Nothing goes quiet.
The fire panel test, the backflow test, the generator load test, the reserve fund study. Set the interval once and each one reappears on its own, across every corporation, and shows up overdue in Cadence when it slips.
Not a calendar you have to look at. A queue that comes to you.
Which half is which.
Everything on this page is deterministic. It reads your records and copies them, or it counts the days. There's no model involved, and there shouldn't be — a prescribed form and a tribunal's paper trail are the last places you want something inventive.
The other half of your hours — reading email, drafting letters, keying invoices — is where a model genuinely helps, and that's its own page. We'd rather tell you which is which than put “AI-powered” on all of it.
Bring your next filing.
Whatever's due — a PIC, a case you're documenting. We'll do it live.